Managing Events inside CourtReserve: Setting up Recurring Events

(0:00) Tim here with Court Reserve and today I
(0:03) want to show you how to create a quick
(0:05) recurring event inside our platform.
(0:08) An example of a recurring event may be a
(0:10) junior clinic, an adult social, or even
(0:14) a private lesson. Since the event
(0:16) categories are customizable by you, the
(0:19) admin, you can create a number of
(0:21) different events.
(0:24) So, in this video, I’m going to show you
(0:26) how to create a recurring event that is
(0:28) going to meet on multiple days
(0:30) throughout the year. To get started with
(0:32) creating my new event, I’m simply going
(0:35) to click add new event under the events
(0:37) menu.
(0:39) Let’s say we want to create a men’s
(0:41) night that meets on Monday nights. I’ll
(0:44) simply enter the name of the event and
(0:46) move on to filling out the rest of the
(0:48) fields.
(0:49) The first field is is featured. If this
(0:53) checkbox is checked, then you can
(0:56) quickly and easily feature this event on
(0:59) your own club website using our embed
(1:01) feature. I will show you this in detail
(1:05) in a future video.
(1:07) Next, we need to select the event
(1:09) category. For this event, I’ll simply
(1:12) choose the adult clinics category.
(1:15) Please keep in mind these event
(1:17) categories are completely customizable
(1:19) to fit the needs of your club. You can
(1:22) have as many different event categories
(1:24) as you like.
(1:26) Next, we need to specify the max players
(1:29) of the event. This is how you can
(1:31) restrict the amount of players you want
(1:33) to come. However, if you want to start
(1:36) up a weight list after the max number of
(1:38) players is reached, you can do this
(1:41) easily by selecting the allow weight
(1:43) list option.
(1:46) If the weight list option is checked and
(1:49) the event is full, members will then be
(1:52) presented a button where they can sign
(1:54) up for the weight list. This is a great
(1:56) feature because the platform will
(1:58) automatically email all the weight
(1:59) listed members if a spot becomes
(2:01) available with a link to sign up for the
(2:04) event. This is a great way to maximize
(2:06) your event participation.
(2:09) Next, it’s time to set up the dates of
(2:11) the event. First, you need to set the
(2:13) event start date. In this example, I’ll
(2:16) set it to the first Monday in July,
(2:18) which is the second.
(2:22) I’m going to skip the continuous event
(2:25) setting for now, but this would be used
(2:27) if you wanted to create a continuous
(2:29) event across multiple days. A good
(2:32) example of this would be a weekend
(2:34) tournament where you wanted to book out
(2:36) the entire weekend.
(2:39) Next, I will enter the start and end
(2:41) times for this event. For this men’s
(2:44) night event, I’ll set the start time to
(2:46) 6:00 p.m. with an end time of 8:00 p.m.
(2:50) Next is where I like to say Court
(2:52) Reserve flexes its muscles. The
(2:54) recurring option in the platform are
(2:56) very flexible. As you can see, we offer
(3:00) multiple recurring options, including
(3:02) daily, weekly, monthly, and even custom.
(3:08) I’d love to show you quickly what custom
(3:11) can do. Let’s say you had an event that
(3:14) meets on sporadic dates.
(3:17) If you pick the custom option, you could
(3:19) select all the different dates the event
(3:21) would meet from a yearly calendar. This
(3:24) is a great way to set up an event that
(3:26) doesn’t fit into a set recurring
(3:28) schedule.
(3:30) Next is where you pick the organizer of
(3:33) the event. This is the person or persons
(3:36) you will be who will be in charge of the
(3:39) event. This is normally the teaching pro
(3:42) or some other staff member that will be
(3:44) at the club and at the courts once the
(3:47) members arrive to the event.
(3:51) Next, if this event requires courts,
(3:53) this is where you would select all the
(3:55) different courts to book for this event.
(3:58) A cool feature that the platform offers
(4:00) is that if there is a conflict based on
(4:02) any date in your occurrence that will be
(4:05) there will be a conflict warning for the
(4:07) courts that are not available during
(4:09) this time.
(4:11) Next, you would select any resources
(4:13) that you want to reserve for the event,
(4:16) such as a ball machine or a ball hopper.
(4:18) Remember, resources are also
(4:20) customizable to your club and can easily
(4:23) be set up in the general settings area.
(4:27) In the next part of the video series, I
(4:29) will go into the membership type
(4:31) specific options you can set up. The
(4:33) Court Reserve platform really makes it
(4:35) easy to set up your event with different
(4:37) configurations across membership types,
(4:39) including cost, registration, and more.
(4:44) I hope you enjoyed part one of managing
(4:46) events inside Court Reserve. Can’t wait
(4:49) to see you again.